Executive Assistant

Company: KT Group

Company description:

Our Group Vision

“To be a world class organisation nurturing and encouraging the talents of our people who enable us to grow a thriving business committed to building a modern and transparent Myanmar.”

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The KT Group is a private, family owned and operated diversified business enterprise which was established in the 1950’s. It has grown into a modern Myanmar company that embraces the opportunities for growth but also remembers our deep history and holds respect for the country and her people. Our business portfolio includes manufacturing, trading, and real estate.

Read more about our website www.ktgroup.com

• Manage planning logistics for all domestic/foreign travel, internal meetings/events and Board meetings
• Handle Accounts Payable tasks ensuring timely processing and payment of all invoices

• Assist with office hospitality, manage refreshments for meetings and greet guests
• Execute projects based on Director’s goals; provide follow-up to ensure consistency and task completion
Specific Responsibilities
Information Management
• Telephone contact; respond to calls, follow up as needed.
• Review incoming mail and process accordingly.
• Research issues, gather data, and develop materials for internal and external meetings, or for other purposes, as needed.
• Maintain tasks lists and status reports
Planning: Due Diligence
• Monitor calendar; Anticipate potential issues regarding calendar, and ensure that there are no scheduling conflicts.
• Meeting preparation: manage requirements/needs of individuals involved; track and manage meeting requests and telephone calls which require Director or MD’s attention.
• Arrange appointments, meetings, speaking engagements, board meetings, philanthropic activities, various business and social events. Responsibility for coordinating accompanying materials
• Oversight of complex planning logistics for domestic and international trips; assure accuracy for detailed itineraries and agendas. Arrange for security: double-check details.
Coordination/Detail Management
• Ensure accuracy in critical details and coordinate all activities relating to incoming/outgoing communication calendar coordination and cross-checking of facts.
• Coordinate travel arrangements: Flight Status, ground transportation, security, VIP Services.
• Coordinate meetings, agenda times, participants’ confirmation and meeting materials
Office Management
• Maintain organized system of managing and filing invoices and other important documents
• Source and Purchase business related items as needed

• Proven success as an Executive Assistant with senior executives in the finance, legal, or luxury goods industries
• Excellent organizational skills with careful attention to detail
• Ability to prioritize and manage multiple tasks simultaneously
• Good analytical and problem solving skills
• Proficient in Microsoft office: Strong computer skills including Microsoft Excel, PowerPoint, Word, and Outlook.
• Proactive and energetic with a positive attitude
• Adaptable to changing priorities
• Remain calm under pressure in a fast paced environment and have a high sense of urgency.
• Cannot be afraid of trying new things
• Thick skinned and able to work with a demanding, perfectionist Founder
• Must have valid passport and be able to travel with Director or MD as needed

• Male/Female.
• Salary is negotiable.

A4/A5, Anawrahta Complex, Pyay Road,Kamayut Township,Yangon.
State/District: Yangon (Rangoon)

Job Category: Admin, Secretarial & PA jobs
Company Industry: Trading
Employment Type: Other
Full time: YES
Job posted: 19/10/2020

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