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How to create better Job Description to get better talents

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၁. Job Title : Job Title ကုိ ေဖာ္ျပတဲ့အခါ specific ျဖစ္ရမယ္။ တိတိက်က်သတ္သတ္မွတ္မွတ္ျဖစ္ရမယ္။ ဥပမာ - Shipping Service, Junior Supervisor စသျဖင့္ မေဖာ္ျပပဲ  ပုိျပီးတိက်တဲ့အသံုးအနႈန္းကုိ သုံးရင္ ပိုျပီးေကာင္းမြန္ပါတယ္။ Job Title ကုိ ေဖာ္ျပတဲ့အခါ ရွင္းလင္းတိက်ဖုိ႔လုိအပ္ပါတယ္။ ဘာျဖစ္လုိ႔လဲဆုိရင္ ဝန္ထမ္းေခၚယူတဲ့အခါ မိမိလုိအပ္ေနတဲ့ ရာထူးနဲ႔ ကုိက္ညီတဲ့ ဝန္ထမ္းကုိ ရေအာင္ ရွာေနလုိ႔ပါ။ အဲ့ဒါမို႔ Job Title ကုိ အလုပ္ရွာေဖြသူေတြ နားလည္ေအာင္ အလုပ္အမ်ိဳးအစားကုိ ရွာေဖြတဲ့အခါ ေတြ႔ရလြယ္ေအာင္ ရွင္းရွင္းလင္း တိတိက်က်ေဖာ္ျပျပီး ဖန္တီးသင့္ပါတယ္။

၂။ Organization and Culture ျဖစ္ပါတယ္။ အဲ့ဒါက ဘာလဲဆုိေတာ့ အလုပ္ရွာေဖြသူေတြကုိ မိမိရဲ့ ကုမၸဏီအေၾကာင္းကုိ ေဖာ္ျပရမွာပါ။ လူၾကီးမင္းရဲ့ ကုမၸဏီက ဘာေတြလုပ္တယ္။ ဘာေၾကာင့္ မိမိကုမၸဏီနဲ႔ လက္တြဲလုပ္သင့္တယ္။  မိမိကုမၸဏီရဲ့ အားသာခ်က္ေတြ၊ mission ေတြ၊ မိမိရဲ့ ကုမၸဏီ logo ေတြ စတာေတြကုိ ေဖာ္ျပရမွာပါ။ ( ဒီေနရာမွာ ညိဳလဲ့ေျပာခ်င္တာက ဥပမာ ညိဳလဲ့တို႔ရဲ့ www.jobsinyangon.com ဆုိ မိမိ product နဲ႔ ပက္သက္တဲ့ပံု၊ မိမိရဲ့ working environment ) စတာေတြကုိ ေဖာ္ျပလုိ႔ရပါတယ္။ ဒါေတြကလည္း candidate ေတြ မိမိ organization နဲ႔ အလုပ္လုပ္ခ်င္လာေအာင္ ဆြဲေဆာင္ျခင္းတစ္မ်ိဳးျဖစ္ပါတယ္။

၃. Hiring Department ပါ။  Smart ျဖစ္တဲ့ အလုပ္ရွာေဖြတဲ့သူေတြက ဘယ္ Department အတြက္ အလုပ္ေခၚေနတာလဲဆုိတာကုိ တိတိက်က်သိခ်င္ၾကတယ္။ ဘာလုိ႔လဲဆုိေတာ့ သူတုိ႔က အလုပ္ေလွ်ာက္တဲ့အခါမွာ သူတို႔က ဘာလုိ႔ အခုေခၚယူေနတဲ့ ရာထူးနဲ႔ ဘာလို႔ သင့္ေလ်ာလဲဆုိတာကုိ Cover Letter မွာ recruiter ေတြ  tailor လုပ္လို႔ရေအာင္ ေဖာ္ျပေပးထားၾကလုိ႔ပါ။ Hiring Department ကုိ ေဖာ္ျပတာက application process အတြက္ေရာ သူတို႔က ဒီရာထူနဲ႔ သင့္ေလ်ာမႈရွိရဲ့လားဆုိတာကို ေဖာ္ျပတဲ့အခါမွာ အဆင္ေျပေစပါတယ္။ အဲ့ဒါမုိ႔ Hiring Department ကုိ ေဖာ္ျပပါလုိ႔ညိဳလဲ့က ေျပာျပခ်င္ပါတယ္။

၄.  Reporting Structure : အလုပ္ေလွ်ာက္တဲ့သူေတြကုိ Report လုပ္ရမယ့္သူက ဘယ္သူ႔ကုိဆိုတာ သိေအာင္ ေဖာ္ျပေပးပါ။ ဥပမာ Sales Manager ကုိ ေခၚတယ္ဆုိရင္ သူက ဘယ္ႏွေယာက္ကုိ supervise လုပ္ရျပီး Sales Director ကုိ Report လုပ္ရမယ္။ စသျဖင့္ ေဖာ္ျပေပးပါ။

၅။ Summary of the Position ပါ။ ဒါက Job Description ရဲ့ အဓီကက်တဲ့အရာပါ။ ဝါက် အနည္းငယ္နဲ႔ ေဖာ္ျပလုိ႔ရပါတယ္။ ဘယ္လုိလည္းဆုိေတာ့  Responsibility ရဲ့ က်ယ္ျပန္႔မႈ ၊ Organization အတြင္းမွာ ဘယ္လုိ function နဲ႔ role ကုိ လုပ္ရမွာလဲ၊ ဒီ position ရဲ့ long term and immediate objective ေတြကုိ ေဖာ္ျပရမယ္။ ဥပမာအေနနဲ႔ဆုိရင္ immediate challenge ေတြကုိ ဘယ္လုိလုပ္ရမည္။ Continious Growth အတြက္ လုပ္ရမယ္။ Profit ကုိ Contribute လုပ္ရမယ္ စသျဖင့္ ေဖာ္ျပေပးရမယ္။ ေအာင္ျမင္မႈရရွိဖုိ႔အတြက္ Job Responsibilites ေတြနဲ႔  Criteria ေတြကုိ ရွင္းရွင္းလင္းလင္း အလုပ္ရွာေဖြသူေတြနားလည္ေအာင္လုပ္ရမွာျဖစ္ပါတယ္။

နံပါတယ္ ၆ အေနနဲ႔က  Key Duties ပါ။ Key Duties  ကုိေဖာ္ျပတဲ့အခါမွာလည္း အလုပ္ရွာေဖြသူေတြ Future မွာ ဘယ္လုိေရွ့ဆက္လုပ္ရမယ္ဆုိတာကုိ ပံုေဖာ္ႏုိင္ေအာင္ေဖာ္ျပပါ။ Duty တစ္ခုစီမွာ သံုးရမည့္ အခ်ိန္ကုိလည္း ေဖာ္ျပပါ။  ဥပမာဆုိရင္ ဘယ္ duty မွာ ၃၀% စသျဖင့္ေဖာ္ျပပါ။ ေနာက္ျပီး Daily, Weekly တာဝန္ထမ္းေဆာင္ရမည့္ အရာေတြကုိ ေဖာ္ျပပါ။ ဥပမာ Sales Manager တစ္ေယာက္အတြက္ Key Duties ကုိ ထည့္မယ္ဆိုပါေတာ့။ Sales Target ေတြကုိ မွီေအာင္ျပဳလုပ္ရမွာ။  Sales Manager က တစ္ေယာက္တည္း လုပ္ဖုိ႔မျဖစ္သလုိ organization အတြက္ Goal ေရာက္ေအာင္ျပဳလုပ္ရမွာျဖစ္တဲ့အတြက္ sales team ကုိ support လုပ္ရမွာ၊ target ေတြကုိ set up လုပ္ရမွာ၊ team ကုိ  motivation ျဖစ္ေအာင္လုပ္ရမွာ၊ ျပီးေတာ့ sales management အတြက္ strategic ေတြကုိ invent လုပ္ရမွာတုိ႔ implement လုပ္ရမွာတို႔ စတာေတြကုိ ေဖာ္ျပေပးရမွာျဖစ္ပါတယ္။

၇။ေနာက္တစ္ခုကေတာ့ compensation ပါ။ Salary Range ကုိ တိတိက်က်ေဖာ္ျပေပးရင္ေတာ့ေကာင္းပါတယ္။ ဘာလုိ႔လဲဆုိေတာ့ အလုပ္ရွာေဖြသူေတြက Salary ကို အရမ္း စိတ္ဝင္စားမႈရွိတာကို ေတြ႔ရပါတယ္။ အကယ္၍ တိတိက်က် မေဖာ္ႏုိင္ဘူးဆုိရင္ေတာင္ Competitive Salary လား၊ Negotiableလား စသျဖင့္ေဖာ္ျပဖုိ႔လုိအပ္ပါတယ္။

၈. ေနာက္တစ္ခ်က္ကေတာ့ Job Location နဲ႔ Attendance ကုိေဖာ္ျပဖုိ႔လုိအပ္ပါတယ္။  ဒါကလည္း Organization က အလုပ္ရွာေဖြသူေတြကုိ Work and Life Balance ေပးႏုိင္တယ္ဆုိတာကုိ ျပသျခင္းပါပဲ။

Analytical Scales , Communication ေကာင္းရမွာ စသျဖင့္ ထည့္သြင္းေဖာ္ျပရမွာျဖစ္ပါတယ္။

၉. Educational Requirement ကုိ ေဖာ္ျပရမွာျဖစ္ပါတယ္။ ဥပမာ Account ၾေညေါန ေခၚရင္ သူက ACCA ျပီးတဲ့သူလား၊ CPA ျပီးတဲ့သူကုိလား စသျဖင့္ ေဖာ္ျပေပးရမွာျဖစ္ပါတယ္။

၁၀။Qualities သုိ႔မဟုတ္  Attributies ျဖစ္ပါတယ္။ အဲ့ဒါေတက ဘာလဲဆုိေတာ့  Interpersonal Skill, Team Work, Communication Skill စသျဖင့္ performance ကို contribute လုပ္ႏုိင္တဲ့ အရာေတြကုိ ေဖာ္ျပရမွာပါ။


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