Procurement Executive

• Collect PR required lists of Lots from Sr. Officer (Data) on a daily basis and assign the tasks to purchaser to inquire the prices/ stock status in suppliers.
• Monitor and aware the stock balance level in warehouse and preorder the stocks in advance after discussing with Procurement Manager.
• Contact with the key suppliers to inquire the price, delivery status, payment term after confirming the PO with Procurement Manager and GM.
• Ask the requested quotations from the suppliers for high value stocks and report to Procurement Manager and GM.
• Work closely with Sr. Officer (Data) to be able to maintain the updated records for purchased products, delivery information and product price.
• Meet with the suppliers to negotiate the terms & condition and delivery timeline.
• Monitor supplier performance in terms of on-time delivery, quality and cost.
• Follow up with Sr. Officer (Data) to know the supplier payment status and contact to the supplier about the payment.
• Responsible to communicate with the suppliers to request the product specifications and drawings as per the requirements of the operation.
• Follow up with the suppliers to collect the product specifications and drawings in time and submit these documents to the operation and tender team to be able to apply tender in time.
• Review and monitor the purchaser’s work done and performance on a daily basis.
• Review the purchasing cost, analyze the cost effectiveness and discuss with Procurement Manager on a weekly basis to take the action plans to benefits to the company.
• Attend the events/shows/exhibitions to network with the suppliers and search to get the potential suppliers and products.
• Assist to Procurement Manager in the process of developing policies for department and supplier registration.
• Identify damaged or defective goods and work with the supplier to return these stocks as per the policies of company and suppliers.
• Attend the weekly meeting (Monday, Wednesday & Friday) and prepare the discussion points to present in the meeting.
• Handover the tasks on documents and explain about the progress of purchasing status to the team on mail/ viber/ phone when taking on leave.
• Perform in any other areas/ tasks assigned by Procurement Manager/ the Management.
• Fill Daily Report and Next Day plan and send to Procurement Report viber group on a daily basis.
• Deliver the supplier information (Name, Contact) and credit limit term to Sr. Officer to maintain the supplier credit.
• Ensure to claim the advance to Finance within 2 days after withdrawing the cash from Finance and get the approval from Procurement Manager.
• If the stocks are pending to purchase, make sure to claim the advance to Finance within 1 week (Friday) along with the approval of Procurement Manager.
• Ensure to collect the Import Declaration documents (Musel, Border Gate) from the Border Supplier and submit it to Sr. Officer to prepare the payment.
• Responsible for checking and monitoring the Trade License expired date and remind to HR & Admin to renew the license.

• Any Graduate
• Working experience as a Purchasing Officer, Purchasing Agent or similar role at least 3 years.
• Good knowledge of vendor sourcing practices (researching, evaluating and liaising with suppliers).
• Experience with purchasing software.
• Solid analytical skills, with the ability to conduct cost analyses.
• Negotiation skills.
• Extensive knowledge of products
• Proficiency in Microsoft Word, Excel, PowerPoint.
• Strong communication, negotiation, and persuasion skills.
• Ability to work under pressure.