Logistics Executive

• Work with the operation team to collect the delivery order for site location and warehouse to collect the delivery dockets.
• Compare the delivery order and delivery docket from both and arrange the vehicles to deliver the stocks to the site locations.
• Maintain the vehicle rental contacts in excel including the detailed information (Company Name, Address, Contact Person, Number, Price) and update the data.
• Design the trip plan/ schedule for the deliveries to site locations and discuss with GM.
• Inquire the vehicle rental price/ transport price by ship from different sources (3 inquires) and get the approval from GM to rent.
• Communicate with the transport driver closely to explain the trip schedule for deliveries and to get the timely reports/ contacts from the drivers.
• Share the trip schedule information on viber group after getting the approval from GM.
• Prepare ready the required documents for driver (delivery docket & trip schedule) and issue these documents to the driver.
• Follow up with the drivers about the delivery progress while in a trip and report to Manager and GM in time.
• Collect the delivery docket from driver when the delivery is completed and check the respective signatures on documents.
• Collect the rental invoice from the driver and submit to Sr. Officer to prepare the payment with the payment form attached with the original invoice from rental.
• Maintain & record the delivery status (Complete/ Pending) and rental cost in excel and prepare the report for the Management.
• Analysis the delivery data regarding with the car utilization, delivery speed, any other data and find out the issues and discuss with Procurement Manager to take the action.
• Negotiate with the rental service about the contract by adding the detailed terms & conditions/ agreement like damaged stocks/ lost stocks) to take the fully responsibilities from rental service, price and delivery time as required.
• Develop the rental service contract and make sure to make the agreement signs for both parties (THS Logistics & Rental Company) on the contract before the stocks are delivered.
• Upload the agreement on viber group to show the evidence and give it to Sr. Officer to keep in a file.
• Responsible to go along with the transport vehicles to take care for Transit Logistics to be able to deliver the stocks to the site locations without any delayed, damaged/ lost.
• Responsible to stand by in the operation while loading/ unloading the stocks/ receiving the stocks from the suppliers when it is over working hour/ office hour and take the photos as an evidence and to report on viber group.

• Any Graduate
• At least of 3 years of working experience in related fields.
• Sound knowledge of Supply Chain
• Analytical skills, with the ability to conduct cost analyses
• Negotiation skills
• Microsoft Word, Excel, PowerPoint
• Good interpersonal and communication skills
• Excellent problem solving skills
• Ability to work under pressure