Executive Office Assistant (MPRL E&P)

• Answer telephone, take messages and answer inquiries within assigned scope of responsibility.
• Arranging for Executive Floor Meeting Room and reserving for appointments, meting and conference calls, check conference facilities to ensure all are in functional order.
• Liaise with staff in other departments and external contacts; phone calls, enquiries and requests, and handling them when appropriate.
• Updating and keeping all business cards copied to record for the distribution of Christmas card and Calendar process
• Welcome visitors at all levels of seniority and inform to respective Departments.
• Coordination office management and administrative and event activities.
• Updating the GOC’s Key Personnel Contact and Extension number in appropriate and distribution to respective Senior Management Office.
• Providing administrative and clerical support to departments or individuals.
• Monitoring not only reception area but also Executive Office Area to be groom, very clean and orderly with full of the fragrance and controlling the fragrance and accessories in order to avoid stock shortages.
• EOAs are expected to be assigned duty for occasional purposes except Sunday only and scheduling the duty roster by coordinating each other and report to Manager.
• Scanning, filling and relocating the office files and accessories orderly.
• Checking and tracking the parcel delivery after receiving the tracking number from courier services (DHL, EMS) etc.
• Monitoring and registering the GOC’s case in/out register book accurately and timely especially to CEO’s office, GXM’s office and CXM’s office.
• Preparing daily duty roster to check and describe in details the cleaner’s job must be done for the executive floor.

Periodically, the employee may be expected to perform assigned duties and tasks not covered in this job description as well as to provide support to other departments when necessary.

• Bachelor degree in any field. Degree in business administration with equivalent work experience in similar fields is preferred.
• Understanding of hospitalities
• Minimum 2 years working experience in administrative or hotel field

Special Skills
• Acceptable command both written, typed and spoken Myanmar / English
• Computer literate (able to use MS Word, Excel, Internet and Email)
• Ability to maintain a high level of confidentiality.
• Be flexible and respectful, honest and trustworthy.
• Meet strict timelines and perform multiple tasks.
• Have effective stress and time management skills.
• Work independently and organize complex clerical tasks.
• Excellent editing and proofreading skills.
• Work harmoniously with individuals and groups of employees.
• Must be flexible enough to work overtime if needed.